The Secret Of How Pros Do Defect Check

The Secret Of How Pros Do Defect Check

When conducting a defect check for a condominium (condo) or BTO HDB, there are several steps you can follow to ensure a thorough inspection. Here’s a general guide to help you conduct a defect check for a TOP (Temporary Occupation Permit) condo or BTO HDB:

  1. Review the floor plan: Familiarize yourself with the layout and features of the condo unit by reviewing the floor plan. This will give you a better understanding of what to expect during the inspection.
  2. Prepare inspection tools: Gather the necessary tools for your inspection, such as a flashlight, measuring tape, camera or smartphone for taking photos, notepad and pen for noting down observations, and any other tools specific to your requirements.
  3. Start with a visual inspection: Begin your inspection by visually examining each area of the condo unit. Look for any visible defects, such as cracks, chipped surfaces, water stains, uneven flooring, or signs of poor workmanship. Pay attention to walls, ceilings, floors, doors, windows, electrical outlets, plumbing fixtures, and any built-in features.
  4. Test functionality: Check the functionality of various components and systems. Test light switches, electrical sockets, faucets, showers, toilets, air conditioning units, kitchen appliances, and any other fixtures. Make sure they are working properly and don’t have any issues like loose connections, leaks, or abnormal sounds.
  5. Inspect finishes and fittings: Examine the quality of finishes and fittings in the condo. Look for scratches, dents, or any other damage to surfaces, including walls, floors, cabinets, countertops, and tiles. Pay attention to the overall aesthetic appeal and ensure that the finishes meet your expectations.
  6. Check for structural issues: Assess the structural integrity of the condo. Look for signs of cracks, settlement, or any other indications of structural problems. Pay close attention to load-bearing walls, beams, columns, and any irregularities in the structure that may affect the stability or safety of the unit.
  7. Document defects: Take detailed notes of all the defects you observe during the inspection. Capture photographs or videos to provide visual evidence of the issues you find. Make sure to document the location of each defect for reference.
  8. Consult professionals if necessary: If you encounter complex or severe defects during the inspection, consider consulting relevant professionals, such as structural engineers, electricians, or plumbers, to assess and provide expert advice on the issues identified.
  9. Compile a defect report: After completing the inspection, compile a comprehensive defect report. Include a detailed description of each defect, along with supporting photographs or videos. Organize the report by area or room to ensure clarity. If possible, provide a copy of the report to the developer or relevant authorities responsible for rectifying the defects.

Remember, it’s crucial to conduct the defect check within the defect liability period specified by the developer or the contract. This period allows you to identify and report any defects for rectification by the responsible party.


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Here are the 5 areas that you that you don’t want to miss.

1st:- Carpentry works, fixture and fittings.

When checking for carpentry works in a unit, follow these steps to ensure a thorough inspection:

  1. Assess the overall quality: Start by examining the overall quality of the carpentry work in the condo. Look for signs of craftsmanship and attention to detail. Check for smooth and even surfaces, precise joints, and clean finishes. Evaluate the overall aesthetics and ensure that the carpentry meets your expectations.
  2. Inspect cabinets and storage units: Check all cabinets, including kitchen cabinets, wardrobe closets, and storage units. Open and close the doors and drawers to ensure they operate smoothly without any sticking or misalignment. Check for any loose hinges, handles, or hardware. Examine the internal shelves and partitions for stability and proper installation.
  3. Examine countertops and surfaces: Inspect countertops in the kitchen, bathroom, and other areas where they are installed. Look for any cracks, chips, or stains. Ensure that the countertops are level and properly secured. Check for gaps between the countertop and the wall, ensuring a proper fit.
  4. Check doors and frames: Inspect all doors and frames, including entrance doors, room doors, and wardrobe doors. Check for smooth operation, proper alignment, and secure fittings. Test the door handles, locks, and hinges to ensure they function correctly. Look for any gaps between the door and the frame, which could indicate poor installation.
  5. Evaluate shelving and bookcases: If there are built-in shelving units or bookcases, examine them closely. Check for stability, proper alignment, and secure attachment to the wall. Ensure that shelves are level and can support the intended weight without sagging or bending.
  6. Test drawers and pull-out mechanisms: If there are drawers or pull-out mechanisms in the carpentry, test them for smooth operation. Ensure that they open and close easily without any jamming or resistance. Check the alignment of the drawers and ensure they fit properly within the cabinet or unit.
  7. Look for signs of damage or wear: Inspect all carpentry surfaces for signs of damage or wear. Check for scratches, dents, or discoloration. Pay attention to areas that are prone to frequent use, such as handles, edges, and corners. If you notice any issues, document them and discuss them with the relevant parties for rectification.
  8. Verify functionality: Assess the functionality of the carpentry works. Ensure that the cabinets, drawers, and other storage units provide adequate storage space and are designed to accommodate your needs. Verify that the hardware, such as hinges and handles, operate smoothly and securely.
  9. Seek professional opinion if needed: If you’re unsure about the quality of the carpentry works or encounter significant issues, consider consulting a professional carpenter or interior designer. They can provide an expert opinion on the quality and identify any deficiencies that require attention.

2nd:- Flooring works

When checking the flooring works in a unit, follow these steps to ensure a thorough inspection:

  1. Visual inspection: Begin by visually inspecting the flooring in each room or area of the condo. Look for any visible defects, such as cracks, chips, scratches, or unevenness. Check for color consistency and ensure that the flooring material is properly installed and aligned.
  2. Walk and listen: Walk across the floor and listen for any squeaks or creaking sounds that may indicate loose or poorly installed flooring. Pay attention to any noticeable dips or unevenness as you walk, which could indicate issues with the subfloor or installation.
  3. Check for gaps and transitions: Examine the edges and corners of the flooring for any gaps or misalignment. Ensure that the flooring is properly connected to walls, baseboards, and transition strips. Look for any sharp edges that may pose a safety risk.
  4. Assess material quality: Evaluate the quality of the flooring material itself. Depending on the type of flooring installed (such as tiles, hardwood, laminate, or vinyl), check for any defects, discoloration, warping, or wear. Ensure that the material matches your expectations in terms of durability, appearance, and texture.
  5. Test stability: Check the stability of the flooring by applying gentle pressure with your foot or hand. Ensure that the flooring does not flex or give way excessively, indicating a potential issue with the subfloor or installation.
  6. Examine grout lines (if applicable): If the flooring includes tiled areas, inspect the grout lines between the tiles. Look for any cracks, unevenness, or gaps in the grout. Check for proper sealing and ensure that the grout lines are uniform and consistent.
  7. Test water resistance (if applicable): If the flooring is installed in areas prone to moisture, such as bathrooms or kitchens, verify its water resistance. Check for any signs of water damage, such as discoloration, swelling, or mold growth. Ensure that the flooring material and its installation are suitable for wet areas.
  8. Look for transition issues: Check the transitions between different types of flooring, such as where tiles meet carpet or hardwood meets tile. Ensure that the transitions are smooth, properly aligned, and securely installed. Look for any gaps or unevenness that may pose a tripping hazard.
  9. Document defects: As you conduct the inspection, document any defects or issues you find. Take photographs and note down detailed descriptions of the problems. This documentation will be valuable when reporting the defects for rectification.
  10. Consult professionals if needed: If you encounter significant flooring issues or are unsure about the quality of the installation, consider consulting a flooring specialist or contractor for further assessment. They can provide expert advice on the condition of the flooring and recommend necessary actions.

3rd:- Plumbing & Electrical Works

When checking the plumbing and electrical works in a condo, follow these steps to ensure a thorough inspection:


  1. Run water in all fixtures: Turn on the faucets, showers, and flush toilets to check the water flow, pressure, and drainage. Look for any signs of leaks, dripping, or low water pressure. Verify that hot water is available and functioning properly, if applicable.
  2. Check for leaks: Inspect all visible pipes, joints, and connections for any signs of leaks or dripping water. Look for water stains, dampness, or mold growth on walls, floors, or ceilings. Pay attention to areas near sinks, toilets, showers, and water supply lines.
  3. Assess drainage: Observe the drainage system in sinks, showers, and bathtubs. Check for slow or clogged drains, as they may indicate blockages or improper installation. Run water and ensure it drains away quickly without backups or pooling.
  4. Verify shut-off valves: Locate and test the shut-off valves for each plumbing fixture, such as toilets, sinks, and showers. Ensure that they can be easily turned on and off without any leakage. Properly functioning shut-off valves are essential for emergencies or repairs.
  5. Check water heater (if applicable): Inspect the water heater for any leaks, corrosion, or faulty connections. Verify that it is properly vented and in good working condition. Test the hot water supply to ensure it is consistent and reaches the desired temperature.


  1. Test outlets and switches: Check all electrical outlets and switches. Ensure that they are properly installed, secure, and flush with the wall. Test each outlet and switch to ensure they are functioning correctly. Consider using a voltage tester to check for proper wiring and grounding.
  2. Inspect the electrical panel: Open the electrical panel (if accessible) and check for any signs of damage, loose connections, or overheating. Ensure that the circuit breakers or fuses are properly labeled and not overloaded. If you’re unsure about electrical systems, it’s best to consult a licensed electrician.
  3. Look for visible wiring issues: Inspect visible wiring for any exposed or damaged wires, improper routing, or loose connections. Ensure that the wiring is properly secured and protected. Pay attention to areas where wires pass through walls, ceilings, or floors.
  4. Test lighting fixtures: Turn on and off all lighting fixtures to ensure they are working properly. Check for flickering lights, dimming issues, or signs of loose connections. Verify that light switches are functioning correctly.
  5. Check for safety features: Look for safety features such as Ground Fault Circuit Interrupters (GFCIs) in appropriate locations, especially in wet areas like bathrooms and kitchens. Ensure that these safety devices are operational and providing protection against electrical hazards.
  6. Seek professional assistance if needed: If you encounter significant plumbing or electrical issues or are unsure about the quality of the installations, consider consulting licensed professionals. A plumber can assess the plumbing system, while an electrician can evaluate the electrical system and provide expert advice on any necessary repairs or improvements.

When checking the doors and windows in a unit, follow these steps to ensure a thorough inspection:

  1. Visual inspection: Begin by visually inspecting all doors and windows in the condo. Look for any visible defects, such as cracks, chips, warping, or signs of poor installation. Check for proper alignment and ensure that the frames are securely attached to the walls.
  2. Check for smooth operation: Open and close each door and window to test for smooth operation. They should open and close easily without sticking or excessive friction. Check for any misalignment or difficulty in locking or unlocking mechanisms.
  3. Examine seals and weatherstripping: Inspect the seals and weatherstripping around the doors and windows. Ensure that they are intact, properly aligned, and provide a tight seal when closed. Damaged or worn-out seals can result in air leaks, drafts, or water seepage.
  4. Test locks and latches: Check the locks and latches on doors and windows. Ensure that they function properly, securely fasten, and provide adequate security. Test each lock to ensure it engages smoothly and can be easily operated.
  5. Assess glass condition: Inspect the glass panels in windows and doors for any cracks, chips, or damage. Look for signs of condensation between double-pane windows, as it may indicate seal failure. Ensure that the glass is clear, without any significant distortion or defects that affect visibility.
  6. Check for proper insulation: Evaluate the insulation around doors and windows. Look for any gaps or openings that could allow drafts or air leakage. Run your hand along the edges to feel for any noticeable airflow. Proper insulation is important for energy efficiency and comfort.
  7. Verify soundproofing: If soundproofing is a concern, assess the effectiveness of doors and windows in reducing noise transmission. Close the doors and windows and listen for any significant noise infiltration from outside. Ensure that the doors and windows provide adequate sound insulation for a comfortable living environment.
  8. Look for safety features: Check for safety features such as window restrictors or child safety locks, especially in high-rise condos or units with young children. Ensure that these features are properly installed and functional to enhance safety.
  9. Assess overall condition: Evaluate the overall condition of the doors and windows. Look for signs of wear, discoloration, or deterioration. Check for proper maintenance, including lubrication of hinges and tracks, and address any issues promptly.
  10. Seek professional assistance if needed: If you encounter significant door or window-related issues or are unsure about the quality of the installations, consider consulting a professional contractor or window and door specialist. They can conduct a more detailed assessment and provide expert advice on any necessary repairs or replacements.

5th- Wall and Ceiling Works

When checking the wall and ceiling works in a unit, follow these steps to ensure a thorough inspection:

  1. Visual inspection: Begin by visually inspecting the walls and ceilings in each room or area of the condo. Look for any visible defects, such as cracks, dents, holes, or unevenness. Check for color consistency and ensure that the paint or wall covering is applied smoothly and evenly.
  2. Check for water stains or dampness: Look for any water stains, dampness, or discoloration on the walls and ceilings, especially near windows, doors, or plumbing fixtures. These signs may indicate water leaks or moisture issues that require attention.
  3. Examine surface smoothness: Run your hands along the wall and ceiling surfaces to check for smoothness and uniformity. Feel for any rough patches, uneven textures, or areas where the paint or wall covering may be peeling or bubbling.
  4. Inspect corners and edges: Pay close attention to the corners and edges of the walls and ceilings. Look for any visible gaps or cracks in the corners, where walls meet ceilings, or where walls meet other walls. Ensure that the corners are properly aligned and that the edges are smooth and even.
  5. Check for proper paint or finish application: Inspect the paint or finish on the walls and ceilings. Look for any signs of uneven application, brush or roller marks, or areas where the paint is thin or inconsistent. Ensure that the paint or finish covers the surfaces evenly and provides a pleasing aesthetic.
  6. Assess ceiling smoothness: Look for any sagging or unevenness in the ceiling surfaces. Ensure that the ceilings are properly installed and level. Check for any visible seams, cracks, or other signs of poor workmanship.
  7. Check for visible seams in drywall: If the walls or ceilings are made of drywall, inspect the seams between the drywall sheets. Look for any visible gaps, cracks, or unevenness. Ensure that the seams are properly taped and mudded for a smooth and seamless appearance.
  8. Verify insulation and soundproofing: Assess the insulation and soundproofing of the walls and ceilings, especially in areas where noise reduction or temperature control is desired. Check for proper insulation material and ensure that it is evenly distributed. Listen for any significant noise transmission from adjacent units or common areas.
  9. Look for signs of poor workmanship: Keep an eye out for signs of poor workmanship, such as visible seams, uneven paint lines, or patchwork that is not blended seamlessly with the surrounding wall or ceiling. These issues may indicate subpar installation or repairs.
  10. Seek professional opinion if needed: If you encounter significant wall or ceiling-related issues or are unsure about the quality of the works, consider consulting a professional contractor, painter, or interior designer. They can provide an expert opinion on the condition of the walls and ceilings and recommend necessary actions.